Ten Steps to Painless Organizing

Ten Steps to Painless Organizing

  1. Bring your calendar up to date with appointments, deadlines, special occasions and any other information to keep you on track.  Apply this step to family, personal and business calendars.
  2. Handle paperwork as quickly and brutally as possible, saving only those necessary for tax deductions, proof of purchase or liability and, of course, selective keepsakes.
  3. Spend a few minutes each evening planning the next day’s activities, appointments, deadlines, errands, etc.  Consolidate activities to conserve energy and time and to insure completion.
  4. Keep a small notebook handy for thoughts of future activities or ideas to incorporate later into your goals and calendar.  Eliminate notes on scraps of paper only to waste time later searching for them.
  5. Start an ongoing grocery list, or photocopy the store’s directory to circle needed items for the next weekly shopping day, eliminating  expensive and time wasting  stops at the market for “a few items.”
  6. Plan to organize one area of your life a week…large or small. Start with a drawer or two or the car or a stack of old magazines.  Then celebrate each accomplishment with a fun activity.  The regular progress will be an encouragement and quite motivating.
  7. Practice delegating to those around you, hiring help as needed for those tasks others could manage, creating time for your work or leisure.  A sign of a good manager is one who is able to delegate.
  8. Deal with the mail on a daily basis to stay on top of activities, bills, and obligations and to eliminate those dreaded stacks and piles later.
  9. Keep a list of emergency information numbers in an address book, Rolodex or business card holder, for your use and  others on the job and at home.  Some would include, plumber, school, neighbor, doctor, etc.
  10. Establish a habit of tidying your work areas daily or after each project to mark a completion and to create an inviting environment for your return.  Cleaning off or reorganizing a desk top or eliminating a room of daily clutter are a couple examples.

Organization isn’t difficult…..it just takes planning.


© Ann Gambrell May 2011


Authored by: Ann Gambrell

Ann Gambrell is an organizational consultant, helping busy people to get organized since 1985. Ann is the originator of Creative Time-Plus, and conducts seminars, workshops and classes throughout the country. Ann is a founder and active member, of the National Association Of Professional Organizers. Her cassette tape and CD series relate to a variety of organizational topics including paperwork management, clutter control and kitchen organizing. View Ann's Profile on LinkedIn

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